Armstrong Siddeley Owners Club Privacy Notice

Last updated: 7th July 2026

1. Who we are

Armstrong Siddeley Owners Club Ltd (“ASOC”, “the Club”, “we”, “us”) is the controller of your personal data. We are a UK registered members’ club dedicated to the preservation, enjoyment, and history of Armstrong Siddeley motor vehicles.
Data Protection Contact Email: privacy@siddeley.org
This notice is provided in accordance with UK GDPR Articles 13 and 14.

2. What this Privacy Notice covers

This unified notice applies to all ASOC operations, including:
• Membership applications and administration
• The members’ database (including future use of Crossmember)
• The ASOC website (siddeley.org)
• The ASOC online shop (operated by ASOC but branded “Armstrong Siddeley”)
• Events, rallies, and bookings
• The Armstrong Siddeley vehicle register
• Communications, including Sphinx magazine
• Officer and volunteer administration
• Technical enquiries and spare parts
• Heritage and historical preservation activities

3. The personal data we collect

3.1 Identity and contact data

• Name
• Postal address
• Email address
• Telephone numbers
• Membership number
• Date of birth (if provided)

3.2 Membership and club activity data

• Membership history
• Payment records
• Event bookings and attendance
• Volunteer/officer roles
• Communication preferences

3.3 Vehicle register data (Article 9 – historical/heritage data)

• Vehicle details (model, chassis number, registration number, year)
• Ownership history
• Periods of ownership
• Member name and address associated with a vehicle (unless opted out)

3.4 Ecommerce and order data

• Orders placed through the online shop
• Delivery and billing addresses
• Payment status
• Payment confirmation and transaction reference (ASOC does not store any card details)

3.5 Technical and device data

Collected automatically when you use our website or shop:
• IP address
• Browser type
• Device type
• Pages visited
• Time spent on pages
• Referring websites
• Cookie identifiers

3.6 Communications and correspondence

• Emails, letters, and messages sent to ASOC
• Technical enquiries
• Spare parts requests

4. How we collect your data

We collect data from:
• Membership forms (online or paper)
• Website and shop account creation
• Online shop orders
• Event bookings
• Emails and correspondence
• Officers and area organisers (e.g., new member introductions)
• Website analytics and cookies
• Vehicle register submissions
(Articles 13 and 14)

5. Why we process your data (lawful bases)

5.1 Contract – Article 6(1)(b)

To enter into and fulfil our contract with you as a member or customer:
• Administering your membership
• Providing Sphinx magazine
• Processing shop orders
• Managing event bookings
• Providing member services

5.2 Legitimate interests – Article 6(1)(f)

For the effective running of a members’ club, including:
• Maintaining the Armstrong Siddeley vehicle register
• Preserving the history of the marque
• Introducing new members to area organisers
• Communicating club news and activities
• Responding to technical enquiries
• Fraud prevention and website security
• Improving our website and services
• Processing historical and heritage vehicle data under Article 9(2)(j) (archiving in the public interest)
We balance these interests against your rights and expectations.

5.3 Legal obligation – Article 6(1)(c)

We process data where required by law, including:
• Financial recordkeeping
• Responding to lawful requests from authorities
• DUAA 2025 complaints handling requirements

5.4 Consent – Article 6(1)(a)

We rely on consent for:
• Email marketing not directly related to membership
• Optional cookies and analytics
• Inclusion of personal data in certain heritage publications (if applicable)
You may withdraw consent at any time.

6. How we use your data

6.1 Membership administration

• Processing applications

• Renewing membership
• Managing your account
• Sending membership communications
• Providing Sphinx magazine (print or digital)

6.2 Vehicle register (Article 9 – historical/heritage data)

We maintain a historical register of Armstrong Siddeley vehicles. If you notify us that you own a vehicle, we record:
• Your name
• Address
• Membership number
• Period of ownership
You may request that your ownership record be removed or anonymised.

6.3 Officers and area organisers

If you hold an officer role:
• Your name and contact number may appear in Sphinx and the members’ area
• Officers may receive member details relevant to their role (e.g., new members in their area)

6.4 Online shop

We use your data to:

• Process and deliver orders
• Manage payments
• Provide customer support
• Prevent fraud
• Maintain order history

6.5 Events

We use your data to:
• Manage bookings
• Communicate event details
• Coordinate with organisers
• Handle payments
• Manage accessibility requirements to ensure safe participation in events.

6.6 Communications

We may contact you about:
• Membership matters
• Club news and activities
• Events
• Technical information
• Heritage projects
• Shop orders

6.7 Website analytics and security

We use device data to:
• Improve website performance
• Diagnose issues
• Prevent fraud
• Understand how visitors use our site

7. Cookies and tracking (PECR + DUAA 2025)

7.1 Essential cookies

Used for:
• Login sessions
• Shopping basket functionality
• Security
These do not require consent.

7.2 Analytics and third party cookies

Used for:
• Understanding website usage
• Improving services
• Measuring marketing effectiveness
These require consent unless exempt under DUAA 2025.

7.3 Managing cookies

You can:
• Change your browser settings
• Use our cookie banner to manage preferences

8. Sharing your data

We share data only where necessary and only with trusted processors, including:
• Membership system provider
• Ecommerce platform
• Payment processors
• Email service providers
• Website hosting providers
• Delivery companies
• IT support providers
• HMRC (where legally required)
• AI service providers (if used for shop search, fraud detection, or enquiry handling) Overseas Armstrong Siddeley clubs (heritage and historical vehicle data only)
We do not sell your data. We do not share your data with third party marketers.
A full list of ASOC’s third party processors is published at: https://www.siddeley.org/privacy-policy/corporate-processor

9. International transfers

Some service providers may store data outside the UK. Where this occurs, we ensure appropriate safeguards are in place, such as:
• UK adequacy regulations
• International Data Transfer Agreements (IDTA)
• Standard Contractual Clauses (SCCs)
This may include email providers, ecommerce platforms, payment processors, courier systems, and AI service providers.
(Articles 44–49)

10. How long we keep your data

• Membership data: Duration of membership + up to 7 years (for financial records)
• Vehicle register data: Indefinitely as part of the historical record (unless removal requested)
• Shop order data: 7 years
• Event data:
o Free event bookings and attendance: 12 months
o Paid ticketing records: 7 years
o Accessibility information: deleted within 30 days
• Technical enquiries: 12 months
• Website logs: Up to 12 months
(Article 5(1)(e) – storage limitation)

11. Your rights

Under UK GDPR and DUAA 2025, you have the right to:
• Access your data (Art. 15)
• Rectify inaccurate data (Art. 16)
• Erase your data (Art. 17)
• Restrict processing (Art. 18)
• Data portability (Art. 20)
• Object to processing based on legitimate interests (Art. 21)
• Object to direct marketing (Art. 21)
• Not be subject to automated decision making (Art. 22)
• Withdraw consent at any time
We will respond within one month, applying DUAA “stop the clock” provisions where clarification is required.
You may request anonymisation of heritage vehicle records where deletion is not appropriate.

12. Complaints

If you have concerns about how we handle your data, please contact:
Data Protection Contact Email: privacy@siddeley.org
You also have the right to complain to the ICO: www.ico.org.uk

13. Changes to this Privacy Notice

We may update this notice to reflect changes in law or club operations. The latest version will always be available on our website.